Eureka Primary School Attendance Policy and Procedures.
We expect all children on roll to attend every day, when the school is in session, as long as they are fit and healthy enough to do so. We do all we can to encourage the children to attend, and to put in place appropriate procedures. We believe that the most important factor in promoting good attendance is development of positive attitudes towards school. To this end, we strive to make our school a happy and rewarding experience for all children. We will also make the best provision we can for those children who, due to ill health, are prevented from coming to school.
Under the Education (Pupil Registration) Regulations 1995, the Governing Body are responsible for making sure the school keeps an attendance register that records which pupils are present at the start of both the morning and the afternoon sessions of the school day. This register will also indicate whether the absence was authorised or unauthorised.
ARRIVAL AND REGISTRATION
All children should be ready to come into school at 9.00 am each day although children are entitled to enter the school from 8.45 am. The register is taken twice a day at 9.00 am and 1.00 pm. (A day counts as 2 attendances.)
Morning registration ends at 9.10 am. If a child arrives after the registration period, he / she will be marked in as Late. After 9.20 am this will become an Unauthorised Absence. The afternoon register is taken at 1.00 pm
It is essential that children arriving and leaving school with a parent / guardian outside the normal hours are signed in or out from the office.
The signing in / out register in the office is used in the case of an emergency or a fire drill.
ILLNESS AND MEDICAL APPOINTMENTS
Effort should be made to arrange medical appointments outside school hours. If it is necessary for a child to be out of school for this reason, the child should be returned to school directly after the appointment. The school office should be informed during the morning of the first day of a child’s absence through illness and then each morning, if appropriate, for the duration of the absence.
An absence is classified as authorised when a child has been away from school for a legitimate reason and the school has received notification from a parent or guardian. For example, if a child has been unwell and the parent writes a note or telephones the school to explain the absence. · Only the school can make an absence authorised. Parents do not have this authority. Consequently, not all absences supported by parents will be classified as authorised. For example, if a parent takes a child out of school to go shopping during school hours, this will not mean it is an authorised absence.
An absence is classified as unauthorised when a child is away from school without the permission of the Headteacher.
IF A CHILD IS ABSENT
When a child is absent, the class teacher will record the absence in the register.
The school office will endeavour to contact the parent or guardian, if no message has been received regarding the reason for the absence.
Parents are, however, expected to telephone the school by 9.00am on the morning of the day of absence to inform the school that their child will be absent. They are asked to state a reason.
If there is any doubt about the whereabouts of a child, the class teacher should take immediate action by notifying the school office. The school will then be in contact straight away with the parent or guardian, in order to check on the safety of the child.
THE EDUCATION (PUPIL REGISTRATION) REGULATIONS 1995
Section 8(1) “Leave of absence may only be granted by a person authorised in that behalf by the proprietor of the school”. Section 8(3) of this act gives the school discretionary powers to grant leave of absence for the purpose of annual holiday during term time.
LEAVE OF ABSENCE
The Governors recognise that pupil absence during term time can seriously disrupt a pupil’s continuity of learning. The policy on term time is clear. Parents do not have an automatic right to withdraw their child from school for a holiday and must apply for permission in advance. Such holidays are strongly discouraged because they are damaging to the student’s continuity of learning.
Headteachers may not grant any leave of absence during term time unless there are exceptional circumstances.
Parents are therefore strongly urged to avoid booking a family holiday in term time
LONG TERM ABSENCE
When children have an illness that means they will be away from school for over five days, the school will do all it can to send material home, so that they can keep up their school work.
The absence is likely to continue for an extended period, or be a repetitive absence, the school will contact the support services, so that arrangements can be made for the child to be given some tuition outside school.
REPEATED UNAUTHORISED ABSENCE
CHILDREN MISSING FROM EDUCATION
Further details can be found in the school’s Children Missing in Education Policy.
REWARDS FOR GOOD ATTENDANCE
The school promotes good attendance with all its pupils. Certificates will be awarded at the end of the year for all of those children attending 100%.
The school is set a challenging attendance target each year. These targets are agreed by the senior staff, the Chair of Governors and the LA School Improvement Partner at the annual target-setting meeting.
The Headteacher will report on attendance percentages in the termly report to the Governing Body.
MONITORING AND REVIEWING
Listed below are the procedures we go through:
Staff at Eureka believe strongly in providing a caring, positive, safe and stimulating environment that promotes the social, moral and physical development of every child.
We believe that the welfare of the child is paramount and recognise that all children, regardless of religious belief, disability, gender and racial heritage should be protected from all types of harm and abuse.
We will endeavour to safeguard children by: